What is the report

Define the report

The report is defined as one of the means of effective communication used between activity units in different disciplines, and this method is a written presentation that includes a set of special data related to a subject and includes suggestions and recommendations commensurate with the results of the analysis.

Report writing steps

The steps for preparing the research report are as follows:

Determine the purpose of writing the report by knowing the nature of the research and the party for which the report is being prepared.
Preparation for the preparation, as this process is related to the purpose and nature of the report. At this stage, the characteristics of the research are determined, the sources of data and information are identified, and then the preparation plan is determined by developing a timeline. The most important elements that are prepared for in order to prepare the report are:
- Preparing the team, including human resources, distributing tasks to members, and identifying the team leader and coordinator.
- Determining the characteristics of the required report, including the requests of the entity for which the report is prepared, including specifying the font type, number of pages, margins, and size of the report.
- Determine the references and sources from which information and data will be taken.
- Finally, the plan to be followed in the preparation is determined, by the work team setting a timeline that includes the preparation steps, and taking into account the total period in which the report must be completed.
Start preparing the research report. The writer is concerned with the form of the report in terms of font type and size. He is also concerned with the content of the research, making sure that the main and subheadings are interrelated, and making sure that the report contains all the main elements such as the body of the report, the introduction, references, etc., and among the elements that must be taken into consideration At this point the following:
- In terms of report format: A specific style of writing should be used, heavy black color should be used in writing the main headings and appendices, and the author of the report should be given a number for each section of the report so that he can refer to it when reviewing or discussing the report. The number should be average for the bottom page in case the report is written in Arabic, and it is preferable to include relatively large images in the appendices to prevent their impact on the integrity and composition of the report.
- In terms of the content of the report: The preparation team must ensure the connection between the main headings and subheadings, and between the headings, explanation, and details that fall within them, then ensure the existence of the main elements of the report such as the introduction, the body of the report, etc., and include illustrations and images that enrich the report and facilitate the fixation of information, and review the report to ensure that there is consistency between Conclusions and recommendations with the results that were reached, and then linking these recommendations to the objectives of preparing the report, and finally it is important to present the references that were taken from clearly and in detail by placing them in a list of references as an annex to the report
Preparing the draft report After completing writing all sections of the report, then assembling and reviewing them linguistically and technically, the cover, the references and appendices page, and the title page are prepared. These parts are left for the final boilers of preparing the report, as they do not contain many parts.
Preparing the final version of the report after reviewing it by the entity preparing it, such as the Board of Directors or by the financing entity. The notes are taken and communicated to the preparation team, which reviews these notes, implements them, and amends the necessary, and after completing that, the remaining parts are added such as appendices and references, so the report becomes complete and ready to be submitted. to the concerned party.