How to write a project report

Reports

Well-written reports enable the reader to easily access the information he is looking for. A good report is the one that is worth reading. The question here is: How is my report good? Writing reports is a pleasure that only those who are familiar with the skills of writing a report can realize. You can turn writing a report into a professional work in your work, and a means through which you can monitor what you are doing. The question here is how can you make your report more likely to be read? Below I will give you some tips on writing a better report.

The importance of writing reports

Report writing is important in our practical life for the following reasons:

• It is an important source of information.
• It can be used as a monitoring and evaluation tool for businesses and projects.
• It shows us everything that is new.

The ingredients for a good report

• brevity and accuracy.
• Clarity.
• Sequence in writing ideas.
• Considering the credibility and persuasiveness in writing the report.
• It should contain headlines and internal addresses.
• The report should talk about the desired goal.

Types of reports

• Academic reports: These are reports on scientific research, and they are issued according to our need for them.
• Descriptive reports: These are reports that describe the phenomenon as it exists and usually answer our questions when? And how? And from? An example of this is trip reports.
• News reports: These are the reports broadcast by the media from television and radio, and an example of this is political reports.
• Statistical reports: The most important characteristic of these reports are the numbers, and these numbers may symbolize people or diseases. An example of this is the annual population numbers provided by statistical centers.
• Rather, on analysis and comparison, for example, sports reports that compare the performance of two teams.
• Administrative reports: These reports are often printed and their items are clear and need to fill in blanks with appropriate words. An example of this is the reports of managers in companies about employees.

There is a very important thing that these reports are provided as needed. It may be submitted annually, monthly or daily according to the need for these reports.

Report items

The method of writing a report differs from one report to another, but there are basic elements that must be taken into account while writing the report, including:

• cover: The cover is used to protect the report from damage or dirt. A plastic cover may be used for reports of very large work projects in order to preserve them for a longer period. If a cover is used, it must be possible to identify the basic data of the report without the need to open the report.
• Title page: It shall include the address, the entity to which it is submitted, the name of the reporter and the date of issuance of the report.
• Summary: It is a summary of what the report contains. It is considered an aid to the reader of the report because it saves a lot of time. In the absence of a summary, we have to read the entire report.
• table of contents: It is a table that shows the page number on which each section of the report begins, so that it is easy to access certain sections directly. Usually, the table of contents is not used in short reports because it is easy to navigate in the report.
• List of formats: When the report contains a large number of figures, it is necessary to develop a list of figures.
• List of tables: This list shows the page number of each table.
• Introduction: It should clarify three things: the subject and background of the report, the purpose of the report or study, and the limitations of the study or report.
• Heart of the report: It is the largest element of the report and it consists of several parts and sections.
•  Conclusions or recommendations: It is the information that was inferred from the report data.
• Attachments: They are what are attached to the report, and are considered non-essential information.